Set up once in 30 minutes. After that the platform works for you.
Through eisbuchen.de ice cream van vendors get event bookings from their region: the platform calculates a fixed price from your profile and sends the customer a quote they can book directly in your name.
You are only needed when a customer has a question — or to confirm a booking with one click.
- 0 % commission on your turnover
- No contract, cancel any time
eisbuchen.denow
Top Match: a quote went out automatically
80 guests · company party
eisbuchen.de2 min ago
Customer has booked — please confirm
Wedding · 120 guests · 23 h left
Office, HR, event agency — customers who plan ahead instead of just walking by
How often a quote turns into a firm booking
Your share incl. VAT — with no commission deducted by us
What customers give vendors after the event
Young and growing fast: 26 % of all requests came in the last 30 days alone.
The whole platform in 54 seconds
How your profile becomes a ready-made quote, what you still do for it — and what you are left with in the end.
Who does what from now on
You set up your profile once. From then on every booking runs like this — the right-hand column is your effort.
- You≈ 30 min · one-off
You set up your profile
Photos, menu, price per scoop, travel zones, minimum spend and hourly rate for staff. This is the only part that takes time — and it is exactly what the platform uses to calculate every quote from now on.
- Platform0 min
A customer plans their event
In the planner they enter date, place, number of guests, scoops per guest and the desired duration.
- Platform0 min
You appear in the comparison — with a ready-made total price
If the event is within your range and your calendar is free, Top Match shows you to the customer: with menu, pictures and a price calculated from your profile.
- Platform0 min
The quote goes out in your name
If the customer requests you, they immediately receive a quote they can book directly. At the same time you get an email and a push notification on your phone — with a direct link to the chat, no login needed.
- You≈ 2 min · only if asked
If the customer has a question, you answer
Only then are you needed before the booking. The AI assistant writes a suggested answer for you at the press of a button; you read it through and send it.
- You1 click · within 24 h
The customer books — you confirm
The customer’s money is reserved from now on. You have 24 hours for one click, and we remind you after 12 hours. If the date does not suit after all, you decline — the customer is not charged and chooses another vendor in their dashboard.
- Platform0 min
Calendar, address, reminder
The booking appears in your calendar, the address in the order, navigation at a tap. Three days before the event we remind you and the customer.
Per booking, with no follow-up questions: one click. You spend the rest of the day doing what you bought the van for — ice cream.
You answer questions in seconds, not after work
Every quote comes with a chat with the customer. If they ask about vegan flavours, power or set-up time, you tap “Write a suggestion” — the AI assistant drafts a friendly answer from what is already in the chat. You read it through, change what you like and send it.
- The AI does not invent prices — it only uses what is in the quote and the chat.
- You remain the sender. Nothing goes out unless you tap Send.
- Your concept, your flavours, your suggestions: if you prefer to negotiate yourself, you can send your own quote in the chat at any time — it can be booked straight away.
Sandra · summer party, 60 guests
Quote sent · waiting for booking
Hello! Do you also have vegan flavours? A few guests can’t tolerate milk.
Your price calculates itself
You set your terms once. Every quote is created from them automatically — we do not dictate what you offer or what it costs.
- Price per scoop
- Your price per scoop, tub or soft serve — times guests, times scoops per guest.
- Travel by zone
- You set distance zones with a flat rate each. The platform measures the route and picks the matching zone.
- Minimum spend as a floor
- At small events the price can never fall below your minimum spend. You do not drive out for €150.
- Staff for long events
- The platform estimates how long you need for the guests. If the customer wants you to stay longer, it adds your hourly rate.
Example: summer party, 60 guests
2 scoops per guest · desired duration 2 h
60 guests × 2 scoops × €1.80
The floor the ice cream never falls below
Zone 21–40 km
Guide time for 60 guests: 50 min · wish 2 h → 2 h × €35.00
Goes entirely to you
Paid by the customer on top
Example figures from a vendor. You set your own numbers.
You keep the overview — and the last word
One calendar for everything
Booked events and open requests appear automatically — you do not have to maintain it.
- Wed11 JunOpenCompany party · 80 guests
- Fri13 JunBlockedHoliday — no quotes
- Sat14 JunConfirmedWedding · 120 guests · 2–6 pm
- Sun15 JunQuoteSummer party · waiting for the customer
Block days however suits you:
- Tap & dragMark days directly in the calendar
- Enter datesHoliday, winter break or booked elsewhere
- Connect calendarMirror your existing calendar via iCal link
On blocked days no automatic quotes go out in your name.
The money is reserved before you commit
If a customer books your automatic quote, they put down their payment — it is only charged once you confirm. You have 24 hours. If you do not respond, the reservation lapses, the customer is not charged and chooses another vendor. No hassle, no discussion.
Protected against short-notice cancellation
If you connect a Stripe account, the customer pays a deposit of 20 to 50 % of your share when booking — you set the amount. If they cancel, this applies:
| Cancellation by customer | you keep |
|---|---|
| 14 days or more before | 0 % |
| 7 to 13 days before | 50 % |
| 0 to 6 days before | 100 % |
We are currently rolling the deposit out to all partners step by step. Let us know if you want to use it straight away.
"I've already got enough on."
Good. Then you are exactly the vendor we are looking for — and that is exactly why the platform takes work off your hands instead of creating more.
Not more requests. Different ones.
22 % of requests are corporate events: offices, HR, event agencies. These customers do not walk past your van — they search on Google and book whoever they find.
Booked early means you can pick and choose.
If you already have bookings for June and July in spring, you decide by value: the all-day company party rather than two hours at the other end of the district.
Full? Then block the day.
If a Saturday is already taken, you block it in seconds — nothing goes out in your name on that day. And you confirm every booking yourself.
What it costs you
- €0
- to startProfile, automatic quotes, chat, calendar and bookings. No credit card, no minimum term.
- 0%
- commission on your revenueYour share is entirely yours. We take no cut of your ice cream revenue.
- 16%
- Service fee — paid by the customerAdded when booking and does not come off your price. With the partner subscription it drops to 13 % for your customers — your total price becomes cheaper, and in the comparison the total price is what counts.
- €240
- Partner subscription per year — only once it has paid offOnly required once the platform has brought you more than €2,500 in revenue. If it never brings you a booking, you never pay anything.
45 ice cream vans across Germany
Every dot is a vendor with a complete profile. Requests come from far more than just the big cities.
By vendors, for vendors.
“My grandfather Calogero came from Sicily in the 1970s and built up his business with a bell and a handful of flavours. The passion has stayed the same — but none of us wants to type up quotes after a long day at the van.”
“That is why we take no commission on your revenue, and why the platform calculates your quotes itself. eisbuchen.de should bring you bookings, not paperwork.”
Half an hour now. One click per booking after that.
Creating an account takes two minutes, the profile about half an hour. Both cost nothing — a partner subscription (€240/year) only becomes due once the platform has brought you more than €2,500 in revenue.
Still not sure? Read this first:
- Eiswagen kaufen & Eis-Catering-Business starten: So einfach geht es heute
- Eiswagen kaufen: Der große Kaufberater für Anhänger, Ape, Eisfahrrad & Co.
- Hygiene & Rechtliches: Was du als mobiler Eismann wissen musst
- Buchhaltung für Eismänner: Belege, Kassenbuch & Rechnungen im Überblick
- Die profitabelsten Eissorten für Events: Eine Analyse
- Frequently asked questions from vendors